How to Make a Booking

village institute

Is this the first time you have made a booking, or are you booking for a new activity?

For legal reasons, the first time you book for a new activity - one that has not previously taken place at the Village Institute – we need you to complete and return a paper form. This gives details of the activity that are required for insurance purposes. So, to make a first booking:

  • Download and read our Terms and Conditions
  • Download, print out and fill in our Booking Form, then return it to the Parish Clerk at Longstanton Village Hall (details below). Booking forms are available from the Parish Clerk if you are unable to print them yourself.
  • Download and read our Privacy Notice

Have you previously filled in a form for this activity?

If you are booking a new session for an activity you have run previously, there is no need to fill in the booking form again.

You can add new sessions, or delete or change the details of sessions already booked using our online booking system.  If you prefer, you can also call the Parish Clerk during parish office opening hours. 


Activities at the Longstanton Village Hall are charged at a flat rate of £10.29 per hour Monday to Friday and £20.58 per hour Friday evenings and weekends. The minimum charge is £10 for half an hour. A refundable deposit, normally £50, is also required for one-off bookings, though this may be higher depending on the type of activity. Deposits are refunded  within 7 working days after the event, providing there has been no damage to the premises/equipment or extensive cleaning is required.

When you make a booking, using either the paper form or online booking, you will receive an invoice for the time you have booked. Payment may be made either by cheque or by bank transfer. Unfortunately we do not have facilities to accept card payments.

Contact details

You can contact the Parish Clerk on all matters connected with Longstanton Village Hall bookings.

Office hours: Monday - Friday – 11.00-14.00
Telephone: 01954 782323
Address: Longstanton Parish Council, Longstanton Village Hall, 24 High Street, Longstanton, Cambridgeshire CB24 3BS